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General Ledger Module
30-Character/9-Segment Accounts Offer
Maximum Flexibility
Account IDs can be up to a maximum of 30 characters in length and 9
segments. You can define primary account-number segments, departments,
projects, divisions, locations, etc. Account ID's and balances can be
exported to spreadsheets and text formats.
Redefine GL Account Segment
Modifiable Segment Definition
You can redefine account segments at any time. They can be added,
lengthened, and shortened. Segment names, types, and sequencing can be
changed; and new major segments can be defined.
52 Definable Fiscal Periods per Year
You can define up to 52 periods for your fiscal year, with options for defining
weekly, monthly, quarterly or other fiscal periods. AccountMate's General
Ledger also includes an extra year-end adjustment period.
Fiscal and Posting Period Control
You can define a company's fiscal-period date ranges and the beginning
and ending dates of its fiscal year. In addition, a Posting Period Restrictions
function provides the ability to cut off the transfer of data to any period in
the general ledger from specified modules. This protects the restricted
period from further changes when a final statement is being prepared for the
period.
Automated Segmented GL Account ID Descriptions
While enjoying the benefits of multiple-segment chart of accounts, this
version speeds up the GL account creation process by combining all
segment descriptions as the default GL Account ID description.
Account Period Analysis
The Chart of Accounts Maintenance function provides Period Analysis capabilities that
allow you to view each account's period-change amount and balance for each period
selected and to generate graphs to illustrate the results of the analysis.
Posting and Allocation Accounts
An account can be
designated as either a
posting account or an
allocation account.
Amounts can be entered
directly into posting
accounts, or they can be
entered into allocation
accounts and pro-rated
among the various posting
accounts assigned to the
allocation account.
Chart of Accounts Maintenance Function
Flexible Account Number Setup
Account numbers can be
set up without exiting the
current function. Account IDs can be copied from an existing account segment to a new
segment. In addition, accounts can be copied across companies.
General Ledger Does Not Require Closing of Individual Periods
You do not close individual periods in GL, which enables you to keep all periods of the
prior, current, and following years open for posting of adjusting entries.
Journal Entry Creation and Editing Is a Snap
Journal entries can be created from scratch or set up from text files, existing journal entry
batches, or recurring journal entry templates. Journal entries can be edited before posting,
as well as viewed, printed and voided after posting. Reversing entries are generated
automatically, thereby saving time and reducing errors.
Easy Posting of Journal Entries to the Desired Periods
When recording journal entries, you can enter just the transaction date, and the entries will
be posted to the designated fiscal period.
Flexible Budget Set-up and Import/Export Budget Capabilities
AccountMate offers multiple sets of budget data. Each set can be configured for all or a
range of posting accounts, in order to review variances between actual and budgeted
amounts. Budgets can be set up individually or by applying a percentage of existing actual
or budget amounts. Budget amounts can be entered directly into individual periods, or
annual amounts can be averaged over the fiscal periods. Budgets can be imported
from/exported to spreadsheets or exported to word processors.
Enjoy Maximum Flexibility in Statement Preparation
Financial statements can be prepared for individual, combined or consolidated
departments, projects, divisions, etc., depending on how account segment types have
been set up. In addition, you can elect to show account balances in period-to-date or
year-to-date formats.
Income Statement - Report Interface
Generate GL Reports by Individual Segments in Separate or Consolidated Reports
The Consolidate All Segments option in GL Reports allows you to generate the GL
Report by individual segments into one consolidated report. When the Consolidate All
Segments option is selected, the system will generate one GL Report but each GL
Segment is started on a new page. This option will bypass the prompts for "Next GL
Segment [XXX]" when viewing Individual Segment without consolidation.
Ready for Fund Accounting
When you select the Use for Non-Profit Organization option for a new company, the GL
functions, fields and reports are automatically modified for fund accounting, as follows:
- A Fund segment is added to the Chart of Accounts.
- Report headings, format, and contents are modified.
- Additional reports are provided for fund accounting, including a Selective Accounts Classification Report, Statement of Financial Position, Summary Statement Report, Statement of Activities, and Schedule of Changes.
- Any number of Temporarily Restricted, Permanently Restricted, and Unrestricted funds can be set up.
- The Retained Earnings account is replaced with fund balance accounts for the three fund categories.
- Option for automatic inter-fund balancing is provided.
- Eight fund types are provided, including General Operating, Plant, Endowments, and Restricted.
Other Features
- Maintains unlimited years worth of account balance history.
- Maintains account summary balances as well as transaction history unless purged from the system during fiscal year-end closing.
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