The AccountMate 6.5’s Return To Vendor (RTV) module offers you an accurate and comprehensive system to manage purchase returns to vendors. With this system, you can create RTV Orders, as well as record important tasks such as shipments of purchase returns and the receipt of substitute or replacement items. While performing these functions the Accounts Payable balances updates, the on-hand inventory quantity automatically updates and a Serial # or Lot # is assigned to items received as substitute or replacement items. AccountMate 6.5 also computes the gain or loss resulting from replacements or substitute items. With unlimited Return Codes, you are provided with multiple Return actions from which to choose.

Figure 1: Vendor Return Transaction - Information Tab

This enables you to record the shipment of purchase returns. This action also automatically reduces the inventory balance of the items shipped.

You can record the receipt of substitute or replacement items resulting from a Return to Vendor order. This record will not affect the Accounts Payable balance, but it will increase the Inventory On-Hand quantity.

Complete the Return to Vendor order and to confirm the return of an item to the vendor.

Instead of encoding line items and other information when creating the Return to Vendor order, you can copy the line items – as well as the item descriptions, unit costs and remarks – from the Purchase Order or the Return Merchandise Authorization order.

You have the option to provide an RTV number to each RTV order manually – or generate them automatically through the Return Authorization Module Setup function.

AccountMate 6.5 automatically updates the on-hand quantity, based on the defined return code, so there’s no need to review each inventory record in order to manually update the records.

You have the ability to easily recognize a defective inventory item, reclassify the defective units from the good units, and even adjust the inventory unit cost.

Figure 2. Defective Inventory Adjustment

You can select return codes defining several return actions. You can use this to indicate a unique way of identifying either the item is returned for credit, replacement or substitution, restock, discard and/or repair.

You are able to cancel received, shipped and completed Return to Vendor orders.

Figure 3. Return Code Maintenance

AccountMate 6.5 enables a transfer of defective inventory from one warehouse to another in order to properly segregate defective items from the good inventory.

The variance between the cost of substitute or replacement items and the RTV order cost as a gain or loss is calculated.

You can properly identify an inventory item and track its every movement by assigning a Serial Number or a Lot Number to each item.

• RTV Order listings
• RTV Summary Reports
• Line Item Reports
• Backorder Reports
• Shipped, Received, Completed, and Cancelled RTV Reports
• Defective Inventory Reports
• Gain or Loss Reports

Note: The Return to Vendor module is not a stand-alone module. You can use the Return to Vendor module only if you have the Return Merchandise Authorization module installed on your machine.