AccountMate 8.1 for Express Release Notes

June 28, 2010

Installation File Contents

The AccountMate 8.1 for Express CD contains the following components:

• AccountMate 8.1 for Express Program Files

• Microsoft SQL Server 2005 (Service Pack 3) Express Edition installer (under the “Express_Installer” folder)

• Microsoft Visual FoxPro 9.0 (Service Pack 2) Runtime Files

• Crystal Reports 2008 (Service Pack 2) Runtime Files

Important Changes

Better Audit Trail

AccountMate now has the capability to track data entry changes entered in the system. This provides the necessary audit trail for a stronger and more secure information system. This new feature is activated using the Audit Trail Setup function in the AccountMate Administrator program. This function is configurable to give companies the flexibility to select the critical data that must be tracked without compromising on software performance if their database servers have limited disk space. Older audit trail records can be deleted using the Purge Audit Trail function to free up disk space when needed.

Authorized users can run the Audit Trail Transaction Log to find out which users entered new transactions or updated existing ones. The report shows the old and new field values as well as the date and time when the changes were made for a thorough audit trail.

Ability to Add Custom Fields to Master Records and Transactions

Authorized users can now add their own fields to maintenance records (e.g. customer, vendor, inventory, employee, etc) and to selected transaction records (e.g. AR invoice header file, purchase order header file, work order header file, time card header file, etc). This makes it easier to customize the software to capture additional information that the company may require without having to modify the source code.

Use the Custom Field Definition function to add the custom fields to the AccountMate data tables that support this new feature. Custom fields can be added to master records (excluding archived records) and selected transaction header tables (excluding history and detail tables). They can be character, date, integer, logical or numeric in nature. Character type custom fields can be assigned a default value and have a lookup.

Use the Custom Lookup Type and Custom Lookup Code to create the records that will be used with the custom fields that have a lookup.

Finally, use the Screen Customization function to assign the custom fields to the AccountMate screens that support this new feature. Custom fields can be read-only or editable in select screen forms. These fields will appear in a user-defined order in the new tabs that are created by authorized users.

Enhanced Executive Summary

Authorized users can now drill down on the Executive Summary screen to view details about the specific information they want to investigate. A Detail Analysis button has been added next to each Executive Summary field; click on the button to view the related Detail Analysis window.

Each Detail Analysis window presents data in a grid format. Authorized users can click on specific columns in the grid to sort data in ascending or descending order based on the values in the selected column. The grid’s contents can be exported to a Microsoft Excel file for further analysis. Authorized users can also drill down on certain columns to view the related AccountMate document for the specific transaction (e.g. AR invoice, sales order, purchase order, etc).

The Executive Summary can also be set to include or exclude open credits in the AR Aging fields and open debits in the AP Forecast Aging fields. The default setting is configured in AR Module Setup and AP Module Setup; authorized users can override the default setting each time they run the Executive Summary. Simply click the Options button on the Executive Summary screen to display the Exec Summary – Additional Options window and change the default settings.

Streamlined Bank Reconciliation

The following enhancements are introduced to simplify the bank reconciliation process:

Option to Combine Electronic Payments

AccountMate can be configured to combine electronic payments that are processed in the same check run into a single transaction for bank reconciliation purposes. A new checkbox called Combine E-Payments for Bank Reconciliation has been added to the Bank Account Maintenance function for this purpose.

AccountMate will assign the same E-Payment Batch # to all electronic payments that are issued in the same check run. Authorized users will also be required to provide the description that will be assigned to the E-Payment Batch. When the new option is used, only one record will be displayed in the Reconcile Bank Account screen for all electronic payments issued in the same Print Computer Check or Print Payroll Check process. That record will show the sum of the electronic payments included in the batch. The E-Payment Batch # and Description will be used to identify the electronic payment batch.

When the E-Payment Batch is reconciled, all electronic payments included in that batch are also reconciled. This makes it easier to perform bank reconciliation since users only have to reconcile one amount.

Record Count Validation is Optional During Reconciliation

Modern banking methods have changed the way people and companies reconcile their bank accounts. ACH processing of employee payroll and vendor payments as well as credit card transactions have led to transaction counts becoming a less important consideration during reconciliation. To accommodate this change, AccountMate can now be configured to not require users to enter the record count when reconciling bank accounts. To use this feature, simply unmark the Require Record Count checkbox in the BR Module Setup’s General tab. Under this setting, the system will not validate that users have entered a transaction record count in the Reconcile Bank Account screen. Neither will the system check whether the transaction record counts match in the Information from Bank and Information from System sections. When used properly, this feature will help users perform and complete their reconciliation more quickly.

Ability to Re-print Computer Checks

Authorized users can now reprint computer checks if problems are encountered when printing them the first time. This can be done using the new Re-print Computer Check function in the AP module. Users can choose to reprint a range of AP checks using their original check numbers or they can print a replacement check using a different check number with a different check date. Replacement checks can only be printed one check at a time.

This feature provides users a more convenient alternative to separately voiding several check records in case the printer jams or other problems arise during printing. And because the system tracks the original check number that was replaced, it also provides an easier way to issue a replacement check if the original check is allowed to expire (i.e. not cashed within 6 months from the check date) while still maintaining the necessary audit trail.

Regenerate ACH file by Batch

Instead of regenerating the ACH file for a single check or a range of check numbers, authorized users can now regenerate an ACH file by electronic payment batch. This helps ensure that all electronic payments that were processed in the same check run are included in the ACH file that is created. Any electronic payment checks that are voided after they were first printed will be excluded when the ACH file is regenerated.

Enhanced Manufacturing Work Flow

We have enhanced the Manufacturing module to streamline work order processing. The changes include:

Supports Multi-Step Processing of Work Orders

Authorized users can now define the order in which components will be used during the production of a parent item. Each component may be assigned to a specific step in the process using the Bill of Materials Maintenance function. This default configuration may be customized in each work order as needed.

When processing work orders, the system can be set to put into process only those components that are assigned a particular step number. Subsequent postings to work in process will only allow the use of components that belong to the remaining steps that have not been processed to help ensure that no duplication takes place. This enhancement provides better control over the production process while still giving users the flexibility they need to record the specific components used in whatever stage of production they have completed.

Allocated Quantity Updated During Work Order Explosion

The system now updates each component item’s allocated quantity as soon as the work order is exploded. This enhancement also affects the calculation of an item’s available quantity which is shown net of the allocated quantity. This makes it easier for users to determine whether they have sufficient quantities of their component items to meet the work orders that are scheduled for production (i.e. exploded) without having to wait until these are posted into work in process in the system.

New Subsidiary Module Transfer Report Facilitates GL Review

A new report has been added to the General Ledger module that shows all the accounting entries that are posted during period-end closing and transfers of data to GL. This report provides the same information as the subsidiary modules’ GL Transfer Report but it goes a step further. Whereas the GL Transfer Report does not show the accounting entries after they are posted during period-end closing, the Subsidiary Module Transfer Report does. The new report can also be filtered by Period Range to show only the accounting entries that were posted to GL when a specific fiscal period was closed. All these features make this new report a very powerful tool that can be used to verify the company’s GL account balances.

More Powerful Reporting Tools

AccountMate reports are enhanced to make it easier for users to get the information they need to effectively carry out their tasks. This enhancement includes the following changes:

Select Report Settings to Use when Printing from Transactions

Authorized users can now choose the report settings that will be used when printing reports from various Transaction functions and Detail Analysis windows. To use this feature, simply access the Report Setup function from the Power Toolbar and click on the new Report Macro tab (last tab). A combo box lists the reports which settings can be configured. Select the report you want to configure and click the Review Macro Settings button. This displays the standard AccountMate report interface where you can select the Criteria that will be used when printing the selected report from the related Transaction and Detail Analysis windows. These report settings may be used exclusively by the company in which they were set up or they may be shared with all companies.

Ability to Filter Report Data Using a List of Values

Previous AccountMate versions filtered data that will be included in the report by a range of values (i.e. from and to range). All data that falls within the specified range will be shown. In this new version, users have the added option to specify a list of non-consecutive values that will be used to filter the data that will be shown in the report. Simply select the List option from the combo box in the report’s Criteria section to enter a list of values that will be used to filter the data. AccountMate uses commas to separate the values entered in the input field. Field values that are normally left-aligned (e.g. AR invoice #, SO #, check #, etc) will require users to enter leading spaces if the maximum number of characters is not used. As an alternative, authorized users can click an ellipses button to view a List Range window where they can select the values that will be used to filter the report. This new feature allows users to reduce the report output and focus their analysis on the specific transactions that are of interest to them.

Date Filter Options Added for More Flexible Reports

Authorized users can now filter reports using these new date options: Yesterday, Prev. Week Day (i.e. previous week day), Last Week and Last Month. The system can also be modified to add more date filters that can be used in all reports. These additional date filters make Report Macros and Print Batches more flexible and help users configure each report according to their specific requirements.

Ability to Filter GL Account Lookup by Segment Makes GL Account ID Searches Easier

AccountMate has been enhanced with the ability to search for GL Account IDs using specific GL Segment values. Authorized users who are uncertain about the first characters of a GL Account ID can look up the records using values in other GL Segments that they remember. To use this feature, press [Shift+F4] in any blank GL Account ID input field to display a GL Segment Filter window. This window has a separate input field for each GL Segment that is set up for the company. Simply enter values in the GL Segment fields that you want to use to locate the GL Account ID record; then, press the “OK” button. Enter values in as many GL Segment fields as possible to narrow down the scope of your search.

Option to Associate Activity Entries with Specific Transactions

In AccountMate 7 we introduced the Activity tab feature. With this feature authorized users can enter notes, comments and other details about contacts or communications with customers in a manner that makes the entries easier to sort and find.

In AccountMate 8 we have taken this feature one step further by allowing users to associate each Activity Type with particular transactions. Simply specify whether an Activity Type is to be linked to invoices, sales orders/quotes, RMA orders or not linked to any type of transaction. Activity Types that are associated with a specified transaction type must be assigned a transaction # that the user selects from a list provided by the system. Users can look up the linked Activity entries by the specific SO#, invoice # or RMA # thereby reducing the possibility of missing valuable information about the transaction because they could not find the entries in the system.

Reports Enhanced to Facilitate Receivable Collection

Selected AccountMate reports are enhanced to help companies effectively manage collection of their receivables. This enhancement includes the following changes:

Option to Print Customer Statements for Accounts over a Specific Age

Some companies send out customer statements more frequently for accounts that are past a specific aging period. In some cases, customer statements for very old accounts are sent to a collection agency for special handling. To facilitate the collection process, AccountMate now has the option to filter the printing of statements to focus on those customers whose invoices are past a certain age category.

Filter AR Aging Report to Show Past Due Invoices Only

The AR Aging Report has been enhanced to allow users to include only the AR invoices that are outstanding past their due dates. This is to facilitate the company’s collection efforts by narrowing the report scope to the invoices that are past due.

Ability to Consolidate AR Aging and AR Status Reports by Parent Company

AccountMate allows users to track related customers by assigning one as the parent of other customers. Authorized users can still enter transactions separately for each customer as they are treated as distinct entities in the system; however, payments may be received from the parent customer and applied to its own accounts or to that of its related customers.

To facilitate tracking of the outstanding receivables from these related parties, we have enhanced the AR Aging Report and the AR Status Report to allow authorized users to consolidate information for related customers under their designated parent account. Simply sort these reports by Individual Customer # to see the option to consolidate the report data.

Credit Hold Option Helps Enforce Customer Credit Limits

In this new version, companies have an option to put sales orders on credit hold for customers who have exceeded their credit limit. Sales orders on credit hold are monitored separately from regular sales orders. Credit hold orders increase the inventory items’ booked quantities so that the company knows the actual demand for its products; however, these orders cannot be shipped until they are released from their credit hold status using the new Release Credit Hold function.

Ability to Temporarily Increase Customer Credit Limit

Occasionally, circumstances require companies to increase a customer’s credit limit for a short period of time. This temporary credit increase usually expires on a pre-agreed date. This new version provides authorized users the ability to grant temporary credit increases to individual customers. Simply enter the value that must be added to the customer’s regular credit limit in the Temp Credit Incr field in the Customer Maintenance’s Settings tab and enter the expiration date in the Valid Until field below it. All of the customer’s orders with order dates that fall before the expiration date will be validated against the customer’s increased credit line. When the temporary credit increase expires, the customer will automatically be subject to its regular credit limit.

Customer Credit History is Monitored to Facilitate Credit Review

AccountMate keeps a record of each time that a customer’s credit limit is changed. This is true whether it is a temporary credit increase or a permanent change in the customer’s credit limit. This information is available for authorized users to see by clicking on the View History button next to the Credit Limit field in the Customer Maintenance’s Settings tab. Authorized users also have the option to include the credit history when printing the Customer Credit Limit and Discount Listing.

Ability to Customize Kit Formula when Amending Sales Orders or Quotes

Authorized users can now change the kit formula of a customizable kit line item when amending an existing sales order or sales quote. As long as the kit line item has not been shipped or billed, its formula can still be changed on the order or quote. This added flexibility makes it easier to replace unavailable or insufficient kit components with a suitable substitute.

Separately Track Sales Quote Date and Order Date

AccountMate now retains the quote date that is assigned to sales quotes that are approved in the system. This quote date is stored separately from the order date that is assigned during the approval process. This enhancement gives users a more complete history of the transaction’s progress from sales quote to confirmed order.

More Info at Your Fingertips

The following enhancements are designed to make it easier for users to find the information they need:

Option to Display NotePad Entries when Recording Customer Transactions

Companies use the customer NotePad to store important comments or reminders about each customer. In some cases, these notes may play a critical part in successfully dealing with a sensitive customer. To help ensure that users get the chance to read these notes before proceeding with the transactions they are working on, AccountMate can now be configured to display the NotePad tab automatically when entering or amending customer transactions. This feature is set up per customer. When activated, the system will automatically display the NotePad tab after the user has entered the Customer # provided that there are NotePad entries for the said customer record.

Ability to View Sub-Assembly Information in Bill of Materials Detail Analysis

Authorized users can now see the sub-assembly components along with the parent item’s components when viewing the Bill of Materials Detail Analysis window. To do this, simply click the Explode button to display the Explosion for Parent Item # [xxx] window. This enhancement gives authorized users a complete list of components that will be required to manufacture a parent item that has sub-assemblies with the added convenience of being able to export the list from the Inventory Maintenance function.

Show Customer’s Total Sales Quote Amount

AccountMate now shows the total value of each customer’s outstanding sales quotes in the new Sales Quote field. This field comes with its own Detail Analysis window that lists the pertinent details of each outstanding sales quote. This new field is available in Customer Maintenance and in other Transaction functions that display customer sales and balance information.

Show Last Sales and Payment Information in Customer Maintenance

AccountMate now tracks the pertinent details of the most recent sales invoice (i.e. sales date, invoice # and amount) and payment (i.e. receipt date, receipt # and amount) recorded for each customer. This provides authorized users up-to-date information about each customer’s sales and payment activity.

Show Last Payment Information in Vendor Maintenance

In lieu of the last check information, AccountMate now tracks the pertinent details (i.e. payment date, type, transaction #, bank account and amount) of the most recent payment made to each vendor. This expanded tracking mechanism allows the system to monitor all forms of payments (i.e. ACH, computer check, handwritten check, non-check payments, and credit card payments) to provide the most complete and up-to-date information about the company’s payments to its vendors.

Inventory Images are More Easily Accessible

Inventory images are now stored in the database. This makes the setup process easier as users do not have to worry about mapping the location in which the image files are stored. Simply add the image to the Inventory Maintenance record and AccountMate will copy the image file into the company database. AccountMate keeps the image as long as the inventory record is in the system or until an authorized user updates or deletes the image from the item record. Storing the images in the database makes them easier to access from any workstation inside the building or even from remote locations.

Warn User if Void or Cancel Date Differs from Original Transaction Date

AccountMate has added transaction controls that will help users by warning them when the void or cancel date is different from the original transaction date. This warning is especially helpful if the default void date or default cancel date is in a different month than the original transaction date since the accounting entries will affect different fiscal periods. Users still have the option to proceed with the void or cancel date that they specified if it is their intent that the reversing entries be posted to a different fiscal period than the original transaction entries.

New Company Access Lock Feature

A company can now be locked to prevent users from accessing it or logging into it. This is done using the new Company Access Lock function. Once locked, only the Supervisor or the user who initiated the lock can lift it. Any users who were in the company at the time it was locked will have limited access so that they can continue to run only the functions that they have open. This allows them to complete whatever processes they have started while preventing them from initiating new ones. This new feature can be used to facilitate period-end closing, the addition or editing of custom fields, installation of product updates or any other processes that require exclusive access to the company database.

New 1099 Information Update Function Streamlines 1099 Reporting

AccountMate now comes with a 1099 Information Update function. This allows authorized users to manually override the 1099 information captured in the AP module if they have to make corrections before printing the 1099 Form. Use this function to update the 1099 information for the current or prior 1099 year. Authorized users can set the current 1099 year in the AP Module Setup’s 1099 Setup tab.

Payroll Enhancements

The Payroll module has been enhanced as follows:

Ability to Set Up Working Hours and Days

AccountMate allows authorized users to set the number of work hours for each day of the week. This information will be used to calculate the number of working hours that fall within a specified pay period. This setting is configured in PR Module Setup thereby giving the software the utmost flexibility to adapt to each company’s requirements.

Streamline Setup by Assigning Paid Leave Codes Directly to Employee Records

Authorized users can now assign paid leave codes directly to the Employee Maintenance record without first assigning them to Earning Code records. This feature is only available if the paid leave code is accrued either at the beginning of the year or per pay period. This enhancement simplifies the setup process when creating new paid leave records.

Option to Show Cost in Paid Leave Transaction Report

Authorized users can set the Paid Leave Transaction Report to show the corresponding transaction cost. This cost is determined based on the employee’s pay rate at the time the transaction was recorded. Use this feature to verify the amounts assigned to the accounting entries that will be posted to GL for paid leave transactions.

Show Accrual Balance at Current Pay Rate in the Employee Paid Leave Listing

A new option to show the cost of paid leave balances using the employees’ current pay rates has been added to the Employee Paid Leave Listing. When this option is used, the report will display the paid leave balances in terms of both hours and current cost. This feature helps users determine the expected paid leave accrual account balance and will be the basis for any adjustments that may have to be posted.

Ability to Adjust Paid Leave Accrual Amount

The Convert/Adjust Unused Paid Leave function has been enhanced to allow authorized users to adjust the accrual amount without changing the accrued hours balance. It also allows users to override the default rate/hour when adjusting the hours. These changes make it easier to update the paid leave accrual balance when an employee’s pay rate increases during the year.

Users are also given the choice to post accounting entries when adjusting or converting unused paid leave. With this option, users no longer have to post manually the adjusting journal entries in GL. And since all accounting entries will come from the PR module, there is better control over the process to help ensure that paid leave accounting entries in GL are supported by paid leave transactions in PR.

Option to Replace Payroll Checks

Authorized users can now use a different check # when running the Re-print Payroll Check function. They can also choose to print a replacement check with a different check date. This feature provides users a more convenient alternative to running the Void Payroll Check and Print Payroll Check functions if the employee needs his payroll check replaced after it has been allowed to expire (i.e. not cashed within 6 months from the check date). And because the system tracks the original check number that was replaced, authorized users can set the Voided Check Report to show the replacement check information.

Ability to Assign Consolidation Exchange Rates for Multi-Currency Parent and Subsidiary Companies

AccountMate now allows authorized users to enter in the new Consolidation Exchange Rate Maintenance function the exchange rates that will be used to consolidate a foreign subsidiary’s account balances to its parent company (i.e. parent and subsidiary companies do not have the same home currency). A consolidation exchange rate will be required for each fiscal period that will be consolidated. To prevent the erroneous revaluation of prior year consolidated balances, users can enter consolidation exchange rates for the current fiscal year only.

Since multiple subsidiary companies could have the same home currency, consolidation exchange rates can only be edited as long as none of the subsidiaries who are assigned the same home currency has consolidated its account balances to the parent company for the current fiscal year. If consolidation has been performed using the wrong exchange rates, authorized users must un-consolidate all subsidiaries that use the same home currency before they can edit the consolidation exchange rates. A Consolidation History Report is supplied to help users identify the subsidiaries which account balances have been consolidated for the current fiscal year in case they need to be un-consolidated to edit an erroneous consolidation exchange rate.

Logos are More Easily Accessible

The company’s logo and that of the AccountMate Solution Provider are now stored in the database. This makes the setup process easier as users do not have to worry about mapping the location in which the image files are stored. Simply add the image to the company record during Company Setup and add the AccountMate Solution Provider’s logo using the AccountMate 8 Reseller Information Update Program and the image file will be copied into the system database. AccountMate keeps the image until an authorized user updates or deletes the image from the system. Storing the images in the database makes them easier to access from any workstation inside the building or even from remote locations.

Separate Access Rights for Each Type of Miscellaneous Code for Stronger Data Security

Access rights can now be granted separately for each type of Miscellaneous Code to help ensure that access to sensitive information is restricted to select users. Each type of Miscellaneous Code is listed separately in the Add/Edit User screen. Mark the checkbox only for the specific type of Miscellaneous Code that the user is allowed to access.

Automatic Rollover for 2-Digit Year Setting Simplifies System Setup

Companies that use the 2-digit year during data entry will no longer have to update the 2-digit year rollover setting. The new AccountMate version is designed to automatically add 50 years to the current system date’s year to determine the rollover year. For example, the rollover year in 2010 will be 60. All 2-digit year values less than the rollover year will be interpreted as belonging to the 2000’s (e.g. 59 will be 2059) while those equal to or greater than the rollover year will be interpreted as belonging to the 1900’s (e.g. 60 will be 1960).

Other Report Enhancements

The following report enhancements are also introduced in this version:

Option to Print Item Remarks on Pick Lists and Packing Slips

AccountMate now comes with separate options to print line item remarks on SO pick lists, RMA/RTV pick lists, SO packing slips and AR packing slips. In previous versions, line item remarks were printed on these documents if the system is set up to print the remarks on sales orders or AR invoices. With this enhancement, authorized users have more flexibility to direct the reminders, comments or instructions that are entered as line item remarks to a specific audience. For example, line item remarks that are intended only for the customer may be printed on the sales order but not on the SO pick list.

Option to Exclude On-Hold Orders from Open Sales Order Report

Authorized users now have the option to exclude on-hold orders when they generate the Open Sales Order Report. This enhancement allows them to focus on the sales orders that are ready for shipment.

Ability to Sort and Filter PO Reports by Buyer

Selected reports in the Purchase Order module can now be sorted by Buyer. Authorized users can also filter the report for a range of Buyers. This report enhancement will facilitate the review and analysis of purchase order and blanket purchase order transactions. The following reports have been enhanced:

1. Purchase Order Summary Report

2. Purchase Order Line Item Report

3. Purchase Order Backorder Report

4. Received Goods Report

5. Cancelled Received Goods Report

6. Blanket Purchase Order Summary Report

7. Blanket Purchase Order Line Item Report

Supports the Latest Microsoft Technologies and Crystal Report

This version supports Microsoft Windows 7, Office 2010, SQL Server 2008 R2 Express Edition, and Crystal Report 2008.

Hardware/Software Requirements

Additional Software Requirements for Modification (Optional)

• Visual FoxPro 9.0 (SP2)

• Crystal Reports 2008 (SP2)

• Microsoft SQL Server 2008 or 2005 Utilities

Installation Guide

Pre-installation Checklist

Use the following checklist as a guide when installing a live copy of AccountMate 8 for Express:

1. Verify compliance with the System Requirements.

2. Install Microsoft SQL Server if you have not previously done so. Be sure to select the Mixed Mode setting in order to support both SQL and NT Authentication; then, follow Microsoft’s guidelines to complete the installation. After installing Microsoft SQL Server, be sure to reboot the database server to start the SQL Server Service.

3. Verify that you have administrative rights to the computer where you are installing a live copy of AccountMate 8; otherwise, the Microsoft and Crystal Reports run-time libraries will not be properly registered.

4. Exit all Windows programs before starting the installation.

Quick Install Guide

1. Insert the AccountMate CD into your CD-ROM drive to automatically start the installation. If the installer program does not start automatically, double-click Setup.exe in the AccountMate CD to display the AccountMate Setup window.

2. Click Next to display the License Agreement window. Read and accept the License Agreement; then, click Next to proceed.

3. View the AccountMate 8 for Express ReadMe in the Information window; then, click Next to proceed.

4. In the Choose Destination Location window, perform either one of these steps:

   4.1.		Accept the default destination folder; or
   4.2.		Select a different destination folder by clicking the Browse button to open a Choose Folder window; then, select the folder where you want to install the AccountMate program.

5. Click Next to proceed to the Setup Type window. Choose from the following installation types:

   5.1.		Typical - installs the AccountMate program files (application) into the destination folder and the run-time library in your local workstation; recommended for Client installations that run the AccountMate program locally on each computer
   5.2.		Compact - installs the run-time files in your local workstation; recommended for Workstation installations that run the AccountMate program from a mapped folder to a file server
   5.3.		Custom - gives users the option to enter the AccountMate product key and select the components to be installed; recommended for File Server installations

6. If you choose Custom Setup, the installer will display the Product Key window; otherwise, proceed to step 10.

7. In the Product Key window, enter the 25-character AccountMate Product Key that was supplied to you upon purchase of the software. If the product key you enter is invalid, the software will not be installed. If you have problems with your Product Key, contact your AccountMate Solution Provider or AccountMate Customer Service.

8. Click Next to proceed to the Select Components window.

9. In the Select Components window, choose from among the following components to install:

   9.1.		Program Files - includes all AccountMate executable files that allow you to run the main AccountMate program and all its functions and reports
   9.2.		Administrator Program - installs the AccountMate Administrator program needed to activate the AccountMate modules, install license file, create companies in AccountMate, and manage group and user access rights among other functions
   9.3.		Source Code Files - includes all source code modules purchased. The installer will list the modules for which you purchased source code; mark the checkbox beside each module listed to install the source code files into the specified destination folder. Access to this option and the selection of modules shown will depend on the AccountMate Product Key you entered.
   9.4.		Run-time Files - installs the run-time libraries necessary to run AccountMate functions and reports
   NOTE: The Source Code option will be unavailable if you did not enter a valid Product Key or if the Product Key you entered excluded source code.

10. Click Next to proceed to the Select Program Folder window. Accept the default or enter your own program folder name.

11. Click Next to start the installation. When the installation is complete, click Finish to exit the AccountMate Setup.

12. To create the system and sample company databases you must first launch the AccountMate Administrator program either from your desktop or from the AccountMate program folder.

    12.1.		Specify the name of the SQL server instance to which AccountMate will connect.
    12.2		In the Select Common Files Folder window, enter the location where you want to install the AccountMate common files folder. This folder will store the System Tables, Patches, Modifications, SptgUpdate and Custom Reports files along with all other common files used by AccountMate 8 for Express. You can enter either a UNC path (e.g. \\ComputerName\SharedFolder\FileName) or a mapped network drive (e.g. X:\Filename). If you enter a mapped network drive, be sure to map all workstations using the same drive letter (e.g. X). Since all AccountMate workstations will use the same common files folder, they must all have read-write access to the said folder.
    		NOTE: If the folder you specify does not yet exist, you will be asked if you want the installer to create the folder. Click “Yes” to proceed.
    12.3.		When prompted for the supervisor password, enter the default password “go”; then, click OK.
    12.4.		In the Select Country Tax for Sample Company window select from the combo box the desired country tax for the sample company.
    12.5.		Specify the SQL Server data directory where you want to store the AccountMate databases. Accept the default or select a different SQL Data Directory.
    12.6.		If the SQL server is installed in another computer, specify in the Mapped as Directory field the drive letter and the shared network folder to which you mapped the physical location on the database server where the AccountMate databases will be stored. If you are physically running AccountMate at the same computer where the SQL server data directory is located, the Mapped as Directory should be the same as the SQL Data Directory.
    12.7.		Click the Install button; when you see a message asking you to confirm whether you are ready to proceed with the installation, click Yes to start the creation of the system and sample company databases.
    12.8.		When shown a message stating that the installation of the system and sample company databases is complete, click OK.

13. In the AccountMate Administrator program, perform the following:

    13.1.		Verify or enter the AccountMate Product Key and activate the modules you want to use.
    13.2.		Install the License File, input the Maintenance Key and, if applicable, the PR Tax Subscription Key.
    13.3.		Create the live company database(s).
    13.4.		Set the password policy.
    13.5.		Set up groups and users, and assign access rights.

14. Launch the AccountMate application and log in with the user name and password that you set up using the AccountMate Administrator program.

© Copyright 2010 AccountMate Software Corporation. All rights reserved.
AccountMate® is a registered trademark of AccountMate Software Corporation.
Site Map • Legal Notices and Terms of Use • Privacy Statement • Website Feedback