Bug Fixes

Refer to the MS606a / MD606a Maintenance Release Summary under the Technical Support section of the AccountMate Business Partner Home Page.

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http://www.accountmate.com/download/bugnotes/Fix_Summary_MS606a_byControl.htm

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http://www.accountmate.com/download/bugnotes/Fix_Summary_MS606a_byModule.htm

 

Important Changes

New “My AccountMate Help” group in the Shortcut Pane

A new shortcut group called “My AccountMate Help” is added in the Shortcut Pane. This group contains the following shortcuts:

1.    Online Help opens the AccountMate help file.

2.    Electronic Manual opens the Table of Contents file of the AccountMate documentation.

3.    AccountMate Homepage opens the Internet Explorer pointing to the AccountMate website www.accountmate.com.

Exit AccountMate through <ALT - F4> Hotkey

In previous builds, user needs to click on the Exit icon or the “X” button on the upper right-hand corner of the AccountMate screen to get out of the AccountMate application.

In this build release, the system is enhanced to allow exit from AccountMate by pressing the <ALT> and <F4> keys simultaneously.

In addition to the change above, the message

Do you want to exit the application?

will no longer appear when trying to exit the AccountMate application.

SAMPLE Data in 2005

The SAMPLE data are updated by moving the current fiscal year to 2005. Prior fiscal year is 2004 and Next fiscal year is 2006.

Allow Negative Deposits in AR and BR Modules

Payments may be voided for different reasons like insufficient funds or charges are denied. The original payment may have been recorded in a previous deposit. In previous builds, users cannot create a deposit with the voided payment because the voided payment entries were not included in the selection list for recording of deposits.

In this build release, the system is enhanced so that the scenario above is supported. The system will show both the regular and voided payment transactions. We also allow deposits to be zero or negative in both AR and BR modules.

User-Defined Description for AR Bank Deposit

In previous builds, AR Bank Deposits are recorded with a generic description of “AR Deposits”.

In this build release, the system is enhanced to allow user to input the description of each AR Bank Deposit. The deposits will be easily identified when performing Bank Reconciliation later on.

Sortable Grid Information in Bank Reconciliation

In previous builds, data in the different tabs of the Bank Reconciliation function appear in one specific order, mostly the data shown in the column after the checkboxes.

In this build release, the system is enhanced to allow user to change sorting order during reconciliation. The default sorting order is not changed. A blue-colored column-heading identifies sortable columns. A click on the column heading prompts the system to sort the values in the column. If a user clicks the column heading of a sorted column, the system will switch the sorting order from ascending to descending or vice versa.

Allow Voiding of AP Invoice Posted on a Restricted Period

In previous builds, AP invoices posted on a restricted period is only available for viewing. To void an AP invoice, the period where the AP invoice is posted would need to be flagged as unrestricted.

In this build release, the system is enhanced to allow viewing and voiding of AP Invoice posted in a restricted period. However, void date must still belong to an unrestricted period to successfully void a posted AP invoice.

Define Discount Rate during Create Purchase Order by Item / Sales Order / Reorder Quantity

In previous builds, the discount rate default for new Purchase Orders is always taken from the Discount % of the Information Tab of each function.

In this build release, the system is enhanced such that Vendor Discount % setup may also be used as default discount rate. The Use Vendor Discount % checkbox is added in the Create Purchase Order by Item / Sales Order / Reorder Quantity. Mark the checkbox to get default discount rate from the Vendor Setup. Unmark to follow the inputted Discount % in the Information Tab.

The Discount % field is available for input only when the Use Vendor Discount % is unmarked. To reflect a discount rate other than the default, access the Line Item Detail window and input the desired Discount % for the line item.

Use Arrow Keys to Add Line Items

In previous builds, user can add new line item in the Create Purchase Order and Create Blanket Purchase Order functions through the Add command button only.

In this build release, the system is enhanced to allow adding of a new line item using the arrow key. This behavior is consistent with transactions in other modules (e.g., AR, SO, etc.)

Module Setup Not to Allow Decrease on Cost and Price Decimal Settings

In previous builds, our system allowed changes to the decimal settings for Cost and/or Price without validation. We found that decreasing the decimal settings causes an anomaly in the data.

To avoid such cases, we have restricted the decimal settings of the two amount fields. In this build, we only allow increase to the decimal settings. The following module setup functions are affected: AR, SO, PO, MI, IC, RA.

When a user attempts to increase the decimal settings, a message will appear saying:

WARNING: The cost and price decimal settings cannot be decreased once saved. Do you wish to proceed?

The message appears with a Yes/No button to allow the user to confirm or cancel the changes. Once the change is saved, there is no way to revert it.

Refresh Unit Price Only When Unit of Measurement, Vendor #, and/or Vendor Part # is Changed

In previous builds, unit price in the Create Purchase Order function is reset to system default when user moves from one field to another using the <TAB> key, even without changing the field value. User needs to verify the unit price before saving otherwise the order might reflect a price different than what is intended.

In this build release, the system is enhanced so that the unit price is retained regardless of cursor movement. Changing any of the following field values will reset the unit price to the system default: Unit of Measurement, Vendor #, and/or Vendor Part #.

Changes in the AR and SO Line Item Report

In this release, the presentation of the data is enhanced in the AR and SO Line Item Reports.

Before Change	After Change
No subtotal to a specific warehouse when viewing Subtotal report for sorting option Item # + Warehouse.	Sorting option Item # + Warehouse will generate group total based on Item # + Unit of Measurement and subtotal on each warehouse. Report shows subtotal and group total on Order Quantity.
No subtotal on Order Quantity for sorting option Salesperson + Item #.	Sorting option Salesperson + Item # will generate group total based on Salesperson and subtotal on Item # + Unit of Measurement. Report shows subtotal on Order Quantity.
No subtotal on Item # when viewing subtotal report for sorting option Warehouse + Item #.	Sorting option Warehouse + Item # will generate group total based on Warehouse and subtotal on Item # + Unit of Measurement. Report shows subtotal on Order Quantity.

New Option to Include or Exclude Voided Invoices in AR Packing Slip Report

In previous builds, voided invoices always appear in AR Packing Slip report.

In this build release, the system is enhanced to allow preview or print of the AR Packing Slip including or excluding voided invoices. Mark the Include Voided Invoices checkbox to include voided invoices in the report, unmark to exclude.

Allow Physical Count Update of Zero Quantity

In previous builds, a counted quantity of zero (0) does not affect item on-hand.

In this build release, the system is modified so that counted quantity will be evaluated if different from the frozen on-hand. Update Physical Count will generate adjustments and update on-hand accordingly.

Recalculate On-hand Quantity for Inventory Base on Bin On-hand

In previous builds, the Recalculate Inventory Data function recalculates on-hand quantity (ICIWHS) for items based on details record (ICITRS). However, if records do not exist, the inventory on-hand does not get updated.

In this build release, the system is modified to use the inventory bin data (ICIBIN) in recalculation of the onhand quantity (ICIWHS). Data in other inventory tables will be populated accordingly.

Validate Return for Credit Action During Ship RTV

In previous builds, there is no validation on the freight charges on Return for Credit items which may cause increase on the Accrued Received Liability account.

In this build release, the system is modified to detect anomaly on the Accrued Received Liability account due to freight charges on Return for Credit items. The following message is displayed when such case is detected:

Return for Credit will increase Accrued Received Goods by the freight charge amount. Cannot proceed with the transaction.

Restrict Unauthorized Access to Contact Filter records

In previous builds, a user can use the contact filter record in the Contact Filter function even when access right is not granted to the user account.

In this build release, the system is modified to limit access to the contact filter record to authorized users only.

New AP 1099 Type “Crop Insurance Proceeds”

In previous builds, crop insurance proceeds do not have a corresponding AP 1099 Type.

In this build release, AP 1099 Type “Crop Insurance Proceeds” option is available for the crop insurance proceeds for 1099.

AP Voucher # Report

The AP Voucher # Report is enhanced in this build to include a sorting option on the Invoice # field. Voucher # is a system-generated value and users sometimes do not track the Voucher #. In which case, it is still easier to look up information by the AP Invoice #.

Budget Statement

Below are some changes applied to the Budget Statement:

1.    Budget PTD will show the PTD of the period as defined in the budget maintenance.

2.    Budget YTD will show the YTD of the period as defined in the budget maintenance.

3.    Available column is “Actual minus the Budget” “or Budget minus the Actual” depending on whether the “Actual vs Budgeted” or “Budgeted vs Actual” option has been selected. However, Available column will be zero if the Actual Amount is greater than the Budget Amount.