AccountMate 6.5 for LAN (Build LN604) Release Notes
September 28, 2007
Installation File Contents
The AccountMate 6.5 for LAN (Build LN604) CD contains the following components:
·
AccountMate 6.5 for LAN Program Files
·
Microsoft Visual FoxPro 9.0 (Service Pack 1) Run-time Files
·
Seagate Crystal Reports XI (Service Pack 1) Runtime Files
(applicable only when you switch AccountMate for LAN Payroll to Upgraded
Payroll)
Bug Fixes
Refer
to the LN604 Maintenance Release Summary under the Maintenance and Technical
Support section of the AccountMate Business Partner Home Page.
Important Changes
Compatibility with
Office 2007
This build release is also compatible
with Office 2007. Recently accessed document files can now be detected and
correctly displayed in the Power Toolbar and Shortcut Pane.
Upgraded Payroll
Enhancements
DSN-Less Connection to the SQL Server
Users
are no longer required to set up an OCBC System Data Source to connect AccountMate
workstations and file servers to the SQL server. The user is prompted for the
SQL Server instance name the first time that AccountMate or the Administrator
program is launched from a workstation or file serer. This information is saved
in the system and will be used to establish connection to the database server.
This enhancement simplifies the implementation process for those who run
AccountMate from a file server as they no longer need to create an ODBC DSN
connection on each workstation.
Option to Print Regular Check for Employees Set Up for Electronic
Payment
In
previous versions, the Print Payroll Check function always generates an
electronic payment file for employees set up for payroll direct deposit. If a
check has to be cut for these employees, the user has to deactivate the
"Electronic Payment" feature in the employee record thereby losing
the employee’s direct deposit account information.
In this version
release, the Print Payroll Check function comes with an override option
in the form of a "Use Check" checkbox. This checkbox is disabled and
marked for employees who are paid by regular check. It is enabled and un-marked
for employees set up for direct deposit. Mark the checkbox to print a regular
check and ignore the employee’s electronic payment setting. Users need not
change or lose the electronic payment information set up for an employee
whenever a regular payroll check has to be printed.
Default AP Deduction Settings in Deduction Code Maintenance
We
introduced the AP Link feature in build LN603 Upgraded Payroll. This feature
allows users to associate an AP vendor with the deduction code assigned to an
employee record, and generate a report that can be used as a basis for
remitting deductions to the appropriate parties.
In build LN604
Upgraded Payroll the system is enhanced to allow users to assign a default AP
vendor to deduction codes set up for AP Link thereby reducing the steps
required to use this feature. In the Deduction Code Maintenance
function, when the "Link to AP" checkbox is marked the system will
require users to complete the AP Deduction Setup. The information thus
entered serves as the default setting when the deduction record is assigned to
employee records. This saves data-entry time as users need not enter the same information
each time a deduction code (e.g. 401K, medical insurance, etc.) is assigned to
an employee record while still giving them the flexibility to customize this
setting for certain employees when the nature of the deduction (e.g.
garnishment) makes it necessary.
New Option to Match Unapplied Deduction when Applying Payroll
When
we introduced the Employer Matching/Contribution feature in build LN603
Upgraded Payroll, the original design did not give users the ability to choose
whether the system is to calculate the employer’s contribution to the deduction
when no deduction is applied against the employee’s payroll. Even when the user
has opted not to apply certain deductions during a payroll run the deduction
code will still be listed in the Deductions grid of the Apply
Payroll/Payment function window and the employer’s share is calculated as
long as the deduction code is set up for "Employer
Matching/Contribution" and its assigned "Matching/Contribution
Method" is Fixed Amount, Rate/Hour, Percentage of Gross, or Percentage of
Net.
In this build release,
the system is enhanced to allow users to choose whether they want the employer
to match the unapplied deductions during a particular payroll run. In the Apply
Payment Options page tab of the Apply Payroll/Payment function, mark the
"Match Unapplied Deduction" checkbox if employer
matching/contribution must be computed even for the deduction codes that are
not to be applied against the employee’s payroll. Unmark the checkbox to
exclude those deductions that will not be applied against the employee’s
payroll from calculation of the employer match.
Show "Total Hours" and "Total Amount" by
Earning Code in the Time Card Entry Report
The Time Card
Entry Report has been enhanced to show total hours and amounts per earning
code. This information is available with the sorting options “Dept # + Employee
#” and “Dept # + Last Name”. Total hours and amounts are shown for the entire
report as well as for each department. With this enhancement, users are better
able to validate and monitor the distribution of employees’ payroll hours.
NPC.EXE is No Longer Distributed with the AccountMate CD
Starting
with build LN604 Upgraded Payroll, the NPC.EXE file is no longer
distributed with the AccountMate CD. Users who process electronic payment
through National Payment Corporation will be prompted with the following
message:
“Missing the
Transmission Manager provided by National Payment Corporation. Please download
at http://www.nationalpayment.com/support/csdownloads.html“
Option to add a Debit Entry (Code 27) to the ACH file
Some banks require a
“balance” amount in the ACH file. LN604 Upgraded Payroll provides users an
option to put code “27” (without the quotes) in the cACHDet field in the Bank
Account table (COBANK) in order for the system to create a debit record when
the ACH file is generated.
Updates for Payroll Tax Subscription Not Included
In
earlier builds, updates to certain functions (i.e. transactions, reports, and
maintenance) for Payroll Tax changes were sometimes released with the
AccountMate CD.
Starting
with build LN604, updates for Payroll Tax Subscription-related functions are no
longer included in the CD. Any changes to these functions will be included in
the downloadable Payroll Tax Subscription program. This is to ensure that all
Payroll Tax updates are compatible with the version installed in AccountMate.
This also simplifies the maintenance and implementation of Payroll Tax Updates as
the same update program can now be run with the AccountMate SQL, Express and
LAN (i.e. Upgraded PR in build LN603 or higher) versions. Since the Payroll Tax
Subscription files are updated more frequently than builds are released, this
change also helps ensure that users receive updated tax tables much sooner.
A
Payroll Tax Subscription Build field is added to AccountMate’s system
information to keep track of the version of the Payroll Tax Update program installed.
This information can be found in the About AccountMate function accessed
from the Help menu. When the system detects that a newer version is
installed, the database server is instantly updated with the changes.
Report
files are also installed in the TaxSub folder. The system will look for
Payroll Tax report files in the following AccountMate folders in this order:
RptMod, TaxSub, Patches, and Crystal.
Employee GL Accounts Listing
In build LN603, the
Employee GL Accounts Listing is not available in Upgraded Payroll. In this build release, the report is available
in both the AccountMate for LAN Payroll and Upgraded Payroll. This report helps
you verify the GL Account IDs and distribution percentage assigned to the
wages/service expense and the related payroll tax expense for each
employee/independent contractor.
Hardware/Software Requirements
|
Before
installing a demo or live copy of AccountMate 6.5 for LAN, verify that the
servers and workstations meet the hardware and software requirements for
installing and running AccountMate. Note: Actual
requirements may vary based on the operating system used in each
installation. Provisions must also be made for any additional applications
and files installed with AccountMate. Live Installation File Server Requirements: Each application server must meet the following minimum
requirements: |
|
|
CPU: |
Pentium III |
|
Memory: |
256 MB |
|
Hard Drive: |
1.0 GB Free Space |
|
Operating System: |
Windows Small Business Server 2003 (SP1) or Windows Server 2003 Standard Edition (SP1) or Windows Server 2003 Windows 2000 Server (SP4) or Windows 2000 Advanced Server (SP3) |
|
Database Management System*: |
Microsoft SQL Server 2005 Express Edition (SP1)** or Microsoft SQL Server 2005 Standard Edition (SP1) or Microsoft SQL Server 2005 Microsoft SQL Server 2005 Workgroup Edition (SP1) or Microsoft SQL Server 2000 Standard Edition (SP4) or Microsoft SQL Server 2000 |
|
|
|
|
* Required only when you switch AccountMate for LAN Payroll to
Upgraded Payroll **For Microsoft SQL
Server 2005 Express Edition users only: Before you install SQL Server 2005
Express Edition, you must install the .NET Framework 2.0. To download .NET
Framework 2.0 and view information on other system requirements for SQL
Server 2005 Express Edition, visit http://msdn.microsoft.com/vstudio/express/sql/download/. |
|
|
Workstation Requirements: |
|
|
Each workstation that will be connected to the file server
must meet the following minimum requirements: |
|
|
CPU: |
Pentium II |
|
Memory: |
128 MB |
|
Hard Drive: |
500 MB Free Space |
|
Operating System: |
Windows XP Professional (SP2)*** or Windows 2000 Professional (SP3) |
|
***For XP SP2 users only: If you have enabled Windows
Firewall, contact your IT administrator for proper configuration to enable
incoming network connections. |
|
|
Note: Please consult your AccountMate Reseller
or System Administrator to confirm the optimal configuration to suit your
specific needs. |
|
Additional Software Requirements for Modification (Optional)
·
Visual FoxPro 9.0 (SP1)
Installation Guide
Pre-installation Checklist
Use
the following checklist as a guide when installing a live copy of AccountMate 6.5
for LAN:
1.
Verify compliance with the System Requirements.
2.
Verify that you have administrative rights to the computer where
you are installing a live copy of AccountMate 6.5 for LAN; otherwise, the VFP
run-time libraries will not be properly registered.
3.
Have your Product Key and License File ready. These are user
account specific.
4.
Exit all Windows programs before starting the installation.
5.
Install AccountMate 6.5 for LAN in the file server and/or all
workstations where AccountMate will be used. Refer to the Quick Install Guide
section below for instructions.
Quick Install Guide
1. Insert the
AccountMate 6.5 for LAN CD into your CD-ROM drive. If your computer does not
display an AccountMate 6.5 for LAN Setup screen, click the Start bar and select
Run. Type “e:\setup.exe” in the open text box (where “e” is the drive letter).
If your CD-ROM drive is designated with another letter, substitute the
appropriate letter for the drive.
2. Follow the
instructions on the installation wizard and when you see the Choose Destination
location window, accept the default destination folder or select a different
destination folder by clicking the Browse button to open a Choose Folder
window; then, select the folder where you want to install the AccountMate
program.
3. In the Setup Type
window, select from the following installation types:
|
a. |
|
Workstation – to install run-time files only. This type is recommended
for workstation installations to run AccountMate 6.5 for LAN from a mapped
folder on a file server. |
|
b. |
|
Server – to install the AccountMate application and
Administrator program files, the run-time (system) files, your product key
(leave blank for Demo copy), and to install other available application
components. This type is required for file server installations. |
4. If you chose the
Server setup type, the installer will display a Product Key window; otherwise, click
Next to proceed to the Select Program Folder window up to the end of the setup
wizard and ignore the subsequent steps under the Quick Installation Guide
section.
5. In the Product Key
window, enter the 25-character AccountMate Product Key supplied to you upon
purchase of the software. If the product key you enter is invalid, the software
will not be installed. If you have problems with your Product Key, contact your
AccountMate Reseller or AccountMate Customer Service. Click Next to proceed to
the Select Components window.
NOTE: Leave the Product
Key fields blank to install a Demo copy of AccountMate 6.5 for LAN.
6. In the Select
Components window, choose from among the following components to install. By
default both the Program and Run-time Files options are selected. You MUST install both the Program and Run-time
Files for AccountMate to run on a file server.
|
a. |
|
Program Files – installs these two component: 1. AccountMate executable files required for you to run
AccountMate program and all its functions and reports. 2. Administrator program which is required
to activate the AccountMate modules, create companies in AccountMate, and
manage group and user access rights, among others. |
|
b. |
|
Run-time Files - installs the Visual
FoxPro and other run-time libraries necessary to run AccountMate functions
and reports |
|
c. |
|
Source Code - includes all source code modules purchased. The
installer will list the modules for which you purchased source code; mark the
checkbox beside each module listed to install the source code files into the specified
destination folder. Access to this option and the selection of modules shown
will depend on the AccountMate Product Key you entered. |
|
|
||
7. Click Next to proceed
to the Select Program Folder window. Accept the default or define your own
program folder name.
8. Click Next to start
the installation. When the installation is complete, click Finish to exit the
AccountMate Setup.
9. Launch the AccountMate
6.5 for LAN Administrator program using the default Supervisor password “GO”, and
perform the following:
|
9.1. |
|
Verify or enter the AccountMate 6.5 for LAN Product Key, and
activate the modules you want to use. |
|
9.2. |
|
Install the License File, input the Maintenance Key and, if
applicable, the PR Tax Subscription Key. |
|
9.3. |
|
Create the live company database(s). |
|
9.4. |
|
Set up groups and users, and assign access rights. |
10. Launch the AccountMate
application, and log in with the user name and password that you set up through
the AccountMate Administrator program.
Upgrading from an older AccountMate
system
A
comprehensive conversion/upgrade instruction document and program are available
for download from the AccountMate website. Refer to the Conversion and Upgrade section to access
the downloads.
© Copyright 2007
AccountMate Software Corporation. All rights reserved.
AccountMate® is a registered trademark of AccountMate Software Corporation.
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