|
Security Card Manufacturer's Customer Quote
Process Reduced from Hours to Minutes
AccountMate's manufacturing
software is modified to solve
complex quoting requirements
PETALUMA, CA (December 3, 2008)-
Headquartered in New Jersey, CompoSecure,
LLC offers sophisticated high-end security
products such as identification cards,
electronic passports and radio frequency
identification (RFID) products.
CompoSecure designs, develops and
manufactures custom security solutions
for system integrators, government
agencies, large corporations and foreign
governments worldwide.
With over 100 years combined
management experience in the plastic
card industry, "we have established a truly
unique company," says Michele Logan,
Vice President and General Manager.
"We specialize in material science and
security offering proprietary products and
innovative design capabilities, which is
much more sophisticated than a standard
plastic card manufacturer."
In a relatively short period of time,
CompoSecure gained an outstanding
reputation as knowledge of their
sophisticated, high-end security solutions
stretched across the globe. While revenues
increased more than 20% in two years,
CompoSecure was saddled with jobcosting
and manufacturing inadequacies
which made it difficult for the company to
keep pace with their growth.
Providing sales quotes was tedious and
time consuming under the company's old,
proprietary business management system.
Financial transactions did not integrate with
inventory and manufacturing transactions.
To generate a sales quote, senior managers
needed to determine material requirements,
generate a bill of material and determine
costs using hand-calculated conversion
ratios. "It could take hours to put the quote
together", recalls Logan. Additionally,
managing the shop floor process of raw
materials and finished goods became
increasingly challenging as distribution
requirements increased.
Consequently, CompoSecure needed
a sophisticated business solution that
would integrate purchasing, inventory
and manufacturing plus keep pace
with increasing sales demand without
significant manual intervention.
After conducting an extensive needs
assessment, AccountMate Business
Partner, Digital Strategies, suggested
CompoSecure run on AccountMate
financial software and designed a
comprehensive, integrated accounting
and manufacturing solution that would
enable the company to operate at peak
efficiency. "It was clear that the processes
of order entry, job costing, inventory control
and shop floor management required
integration. AccountMate's source code
availability allowed us to design and
implement a solution that met our
customer's needs." said Paul Joinnides,
President of Digital Strategies.
Digital Strategies developed a conversion
tool to port data into AccountMate from
the company's previous accounting
system. Using this tool, data from
inventory, customer and vendor tables,
and transactional data from invoices,
purchase orders and general ledger
entries were successfully moved from
CompoSecure into AccountMate.
The key to the new system was a
major modification to the AccountMate
Manufacturing module, which dramatically
changed the internal sales quote process.
To handle these transactions, Digital
Strategies built a highly customized system
within AccountMate that costs jobs based
upon bill of materials and allows users to
price jobs either using a percentage of
cost or dollar value. Once determined, a
sales quote is generated for delivery to
the customer. Upon approval of the sales
quote, a sales order and a work order are
automatically generated with bar coded
shop floor routing tickets. Logan recalls,
"It took hours to generate sales quotes
before, now it only takes us minutes."
As a result, CompoSecure can effectively
produce sales quotes with minimum
effort, and at the same time dramatically
improving accuracy and efficiency.
Another step in the company's
technology make-over involved
overhauling the manufacturing process
by customizing AccountMate with the
concept of "work stations". Different
machines, such as laminating, cutting
machines or other designated work
areas are classified as work stations in
AccountMate. Using radio frequency
technology, employees electronically
scan work orders and employee badges,
providing precise time tracking and job
costing. "We're able to track employee
time on each individual work station and
record materials completed and wasted
with a reason code," add Logan. "With
these system changes, we can nail
down costs in terms of time and track
quality in terms of waste on a daily basis."
After working with Digital Strategies to
solve their business challenges,
CompoSecure is 100% satisfied. Now
less prone to errors, the company has
accurate job costing, up-to-date pricing
and the ability to generate sales quotes
in record time. With AccountMate
business solutions, CompoSecure
improved production efficiency 20% in
the last years without adding employees.
By integrating accounting and
warehouse management systems,
CompoSecure has the ability to send
electronic forms, such as sales
confirmations, invoices and packing
slips directly to customers via email.
The company saves thousands of dollars
per year by eliminating hard copy
documentation. "Customers prefer it and
it gives the company a different image in
terms of being more professional," states
Logan. Also, generating business reports
correlated with invoices, packing slips or
costs can be done quickly now. All-in-all,
AccountMate's open architecture and
scalability provide the technology
infrastructure CompoSecure can
build on.
About AccountMate
Founded in 1984, AccountMate
develops and markets fully modifiable
business accounting software. Systems
range from single user versions to those
that support over hundreds of users
simultaneously. AccountMate software
is distributed exclusively through a
worldwide channel of Authorized
Solution Providers. AccountMate can
be reached at (800) 877-8896 or at www.accountmate.com.
Contact Information
Donna DeRosa
Vice President
(800) 877-8896
donnad@accountmate.com
|
