Drill Down
to Source Documents

This powerful functionality is especially useful to managers or executives that do not necessarily enter the transactions or data but who are interested in an overview of totals and reports. When a total needs further explanation the authorized user can drill down and see those entries making up the total. They can do this review and investigation at any time throughout the day or night without needing anyone to guide them through the supporting transactions.

There are three levels of drill-down information:

1. Financial Report Level - Drill down on the amounts shown in the Income Statement and/or Balance Sheet to the General Ledger Listing, which displays the composition of these balances.
2. Journal Entry Report Level - Drill down on the entries shown in the General Ledger Listing to display the journal entries from a particular source batch.
3. Transaction Level - Drill down on a specific line item or report totals throughout the system to show details about the accounts or the source of the transactions.

Examples of drill down in many of the AccountMate Modules are:

• Accounts Receivable: Drill down information displays details of a customer’s sales invoices and the related payment information, credit invoices, invoice line item distribution, finance charges, taxes, freight and customer deposits.
• Bank Reconciliation: The system displays the current book balance for each bank account. It also shows the total unreconciled amount with a drill-down that displays details of unreconciled transactions grouped into debits and credits. These features give you a better grasp of your company’s real time cash position to more effectively manage your resources.
• Manufacturing Inventory: Enables drill down on each item so an authorized user has instant access to raw material and finished goods records. Data include quantities, prices, costs, product lines, classes and substitute items. This level of information is helpful when creating a bill of materials, work order or responding to client inquires.
• Payroll Module: Drill Down is available on all major fields The Payroll module's drill down feature allows instant access or set up records for all major field labels, including the Employee Number, Department Number, Job Title - and, where applicable – General Ledger account ID label.
• Purchase Order Module: Drill down information displays the details of the vendor's balance, showing the invoices, prepayments, payments and invoice distribution.